North Idaho Koi Keepers

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By Laws
Articles

Bylaws

of the

North Idaho Koi Keepers

 

Article I ‑ Name and Purpose of the Society

 

Section A ‑ The name of the Society shall be the North Idaho Koi Keepers.

 

Section B ‑ The purpose of the Society will be to promote, create and enlarge the hobby of Koi keeping, breeding, appreciating and exhibiting Koi; to disseminate information about the above to the membership; to engage in educational and social activities related to our purposes; and to acquire and own such property as may be necessary for any or all of the foregoing purposes.

 

Article II ‑ Membership

 

Section A ‑ Any person who has an interest in Koi culture shall be eligible for membership. Upon application and payment of dues as outlined in Article IV the application will be presented to the membership present at any regular or special meeting to which the membership of the Society has been given proper notice and upon majority vote the applicant will become a member of the Society in good standing. Any member may voluntarily withdraw or may be suspended or expelled by majority vote of the Board of Directors for violation of the bylaws, non‑payment of dues or for conduct deemed detrimental to the Society.

 

Section B- Membership in this society shall be open to any individual without regard to race, creed, national origin or sex.

 

Section C‑ Membership shall not be transferable and both membership and rights in the property of the Society shall cease and terminate upon death, withdrawal, expulsion or other termination of membership in the Society.

 

Section D ‑ All voting shall be done personally or by e-mail by members in good standing; no proxies shall be allowed.

 

Article III ‑ Fiscal Year

 

Section A ‑ The fiscal year and the year for the payment and collection of annual dues and the election and installation of officers shall be the calendar year.

 

Article IV ‑ Dues and Initiation Fee

 

Section A ‑ The initiation fee for members shall be $100.00 per family unit, maximum of two persons,  payable in advance with the application for membership.

 

Section B ‑ The annual dues for members shall be $25.00 per family unit and are payable on January 1st of each year except in the case of new members whose initial dues are payable with their application for membership and may be prorated at $3.00/month according to the time left in the calendar year. At any regular membership meeting, the annual dues may be changed, with such change to be effective on the first day of the following fiscal year.

 

Article V ‑ Meetings

 

Section A ‑ The annual meeting for the membership for the installation of officers and directors and for receiving annual reports from the Secretary and Treasurer shall be held at the regular meeting time in January of each year. Notice of the annual meeting must be submitted to the membership in writing, at least five (5) days prior to said meeting. The society bulletin shall be deemed a satisfactory method of written notification.

 

Section B ‑ The regular business meetings of the membership shall be held quarterly at a time and place to be determined by a majority vote of all those members present at any regular meeting of the Society.  A change in the established date, time and location of these regular meetings may be made by majority vote of the members present at any regular meeting and upon written notice to the membership of such change in the form of the Society bulletin or other notice.

 

Section C ‑ Special meetings may be called by the President of the Society, a majority of the Board of Directors or by special request to the President of at least five (5) duly qualified members. The President will set the date, time and location of such meeting subject to the approval of the majority of the members of the Board of Directors and written notice to the membership at least three (3) days in advance of such meeting. If a simple majority of the membership is present at such special meetings, any business normally done only at regular meetings may be transacted. Notice of special meetings must also include a summary of the business items to be acted upon.

 

Section D ‑ One‑third (1/3) of the members shall constitute a quorum at any meeting of the membership.

 

Article VI ‑ The Board of Directors

 

Section A ‑ The Board of Directors shall consist of the officers of North Idaho Koi Keepers. The President of the Society shall

act as Chairperson. In the event of a vacancy on the Board, the remaining Directors, even if less than a quorum, shall fill the vacancy or vacancies for the unexpired term or terms by appointment.

 

Section B ‑ The term of the members of the Board of Directors shall be 1 year.

 

Section C ‑ There shall be no established regular meetings of the Board of Directors required by the bylaws other than the requirement that at least one (1) such meeting will be held each calendar year. Special meetings of the Board of Directors may be called by the President or by notice signed by a majority of the Board of Directors and notice thereof given to all Directors not less than one (1) day prior to such meetings. These meetings may be held at any time or place agreed upon by the majority of the Board.

 

Article VII ‑ Officers of the Society

 

Section A ‑ The officers of the Society shall be

            President

            Vice‑President

            Secretary

            Treasurer

These officers are elected by the membership for a one (1) year term (sometimes when a Board of Directors is used, they are authorized to elect officers ‑ this allows the membership to retain control through their election of the Board members. The President should be an elected member of the Board ‑ other officers may come from the Board or from the membership). Note: It is up to the individual club to determine if a Koi Dealer may be an Officer.

 

Section B ‑ Vacancy in any office shall be filled by Appointment by the Board of

Directors for the unexpired term.

 

Article VIII‑ Election of the Officers & Board

 

Section A ‑ At a regular meeting in the month of October, the President will appoint a nominating committee composed of not less than 2 members including a chairperson for that committee. The committee will meet prior to the December meeting and choose a slate of candidates for officers (and/or Board of Directors) to be presented to the membership at the December meeting. At that time the chairperson of the nominating committee shall present the slate of candidates to the membership. The President will call for nominations from the floor. Upon close of nominations the President will call for a vote. This vote may be verbal, by hand or by secret ballot. However, if two or more candidates are nominated for a particular office then the vote shall be by secret ballot. Those candidates with the highest number of votes shall be declared elected by the President. In the event of a tie, the President will call for another vote (run‑off).

 

Section B ‑ Prior to the January meeting, the President will appoint committees and chairpersons thereof.   All elections or appointments are subject to the approval of those elected or appointed. The installation of officers and announcements of appointments will be held at the January meeting.

 

Article IX ‑ Duties of Officers

 

Section A ‑ The duties of the President shall be

            1.  To preside at all meetings at which he or she is present.

            2.  To appoint all committees, with or without the assistance of the other officers for the current year and chairs for select committees as necessary for the next year.

            3.  To install the newly elected officers at the end of his or her term (or appoint

          someone to do so).

            4.  To call special meetings of the Society, committees. Board of Directors or any

          other meeting which may be requested as outlined in the bylaws.

            5.  In case of any question or demeanor, while in office, the President is further

          governed by Roberts Rules of Order.

 

Section B ‑ The duties of the Vice‑President shall be

            1. To assume all duties of the President during his or her absence or upon request by the President, plus other duties which may be assigned.

 

Section C ‑ The duties of the Secretary shall be

            To keep all records of the meetings including meetings of the Board of Directors.

            To send out all notices of regular or special meetings as deemed necessary by the

            President or Board of Directors. Meeting notices in the Society bulletin are

            deemed to comply with the bylaws.

            To see that each member receives a copy of the By-Laws.

 

Section D ‑ The duties of the Treasurer shall be

            To collect and record all dues, initiation fees, special fees, etc. paid to the Society

            as a result of its activities plus all other moneys due the Society.

            To send out membership cards at the appropriate times. Note: Such cards are not

            valid unless signed by the President and/or Secretary.

            To prepare and present at each regular meeting a report of the receipts and

            expenditures during the previous month.

            To pay pre‑determined accounts as may be authorized by the membership of the

            Society and to pay those bills presented and approved at each regular or annual meeting.

            To prepare and submit all reports required by any governmental agency.

 

Section E ‑ The duties of the club AKCA Director shall be per description on page 28.

 

Article X ‑ Committees

 

Section A ‑ There shall be standing committees and select committees. All committees other than standing shall be created by the President as the need arises. All committee chairpersons shall keep a record of the proceedings and actions of their respective committees as a history and to assist successive committee persons.

 

Article XI ‑ Approval & Amendments to the Bylaws

 

Section A ‑ These bylaws may be approved or amended by a vote of two‑thirds (2/3) of the membership present at any meeting of the membership provided proper notice of said meeting is given, in writing, as specified in these bylaws. The full text of the bylaws, or amendments thereto, which are proposed must be served upon each member at least five (5) days prior to the meeting at which such bylaws or amendments are to be voted upon. Proposals for amendments to the bylaws shall be instituted only by the Board of Directors or at least  or more members.

 

Article XII Property rights of members

 

Section A ‑ The property of this Society is irrevocable; dedicated to the objects and purposes of the Society as outlined in Article 1, Section B of these bylaws.  In the event of the dissolution of the Society, its properties and moneys shall not revert to the possession of the membership but shall be given to another non‑profit society or educational organization within Idaho and Washington which is to be chosen by the membership of the North Idaho Koi Keepers and whose aims and purposes are similar to those of the North Idaho Koi Keepers. No part of any net earning or assets of the Society shall inure to the benefit of any member or individual.

 

Article XIII ‑ Parliamentary Authority

 

Section A ‑ Robert's Rules of Order (revised) shall govern all proceedings of this Society providing they are not in conflict with these bylaws.