North Idaho Koi Keepers
Article I ‑ Name and Purpose of the Society
‑ The name of the Society shall be the North Idaho Koi Keepers.
‑ The purpose of the Society will be to promote, create and enlarge the hobby of Koi keeping, breeding, appreciating
and exhibiting Koi; to disseminate information about the above to the membership; to engage in educational and social activities
related to our purposes; and to acquire and own such property as may be necessary for any or all of the foregoing purposes.
Article II ‑ Membership
‑ Any person who has an interest in Koi culture shall be eligible for membership. Upon application and payment of dues
as outlined in Article IV the application will be presented to the membership present at any regular or special meeting to
which the membership of the Society has been given proper notice and upon majority vote the applicant will become a member
of the Society in good standing. Any member may voluntarily withdraw or may be suspended or expelled by majority vote of the
membership for violation of the bylaws, non‑payment of dues or for conduct deemed detrimental to the Society.
Membership in this society shall be open to any individual without regard to race, creed, national origin or sex.
Membership shall not be transferable and both membership and rights in the property of the Society shall cease and terminate
upon death, withdrawal, expulsion or other termination of membership in the Society.
‑ All voting shall be done personally or by mail by members in good standing; no proxies shall be allowed.
Article III ‑ Fiscal Year
‑ The fiscal year and the year for the payment and collection of annual dues and the election and installation of officers
shall be the calendar year.
Article IV ‑ Dues and Initiation Fee
‑ The initiation fee for members shall be $100.00 per family unit, maximum of two persons, payable in advance with the application for membership.
‑ The annual dues for members shall be $25.00 per family unit and are payable on January 1st of each year except in
the case of new members whose initial dues are payable with their application for membership and may be prorated at $3.00/month
according to the time left in the calendar year. At any regular membership meeting, the annual dues may be changed, with such
change to be effective on the first day of the following fiscal year.
Article V ‑ Meetings
‑ The annual meeting for the membership for the installation of officers and directors and for receiving annual reports
from the Secretary and Treasurer shall be held at the regular meeting time in January of each year. Notice of the annual meeting
must be submitted to the membership in writing, at least five (5) days prior to said meeting. The society bulletin shall be
deemed a satisfactory method of written notification.
‑ The regular business meetings of the membership shall be held quarterly at a time and place to be determined by a
majority vote of all those members present at any regular meeting of the Society. A
change in the established date, time and location of these regular meetings may be made by majority vote of the members present
at any regular meeting and upon written notice to the membership of such change in the form of the Society bulletin or other
‑ Special meetings may be called by the President of the Society, a majority of the Board of Directors or by special
request to the President of at least five (5) duly qualified members. The President will set the date, time and location of
such meeting subject to the approval of the majority of the members of the Board of Directors and written notice to the membership
at least three (3) days in advance of such meeting. If a simple majority of the membership is present at such special meetings,
any business normally done only at regular meetings may be transacted. Notice of special meetings must also include a summary
of the business items to be acted upon.
‑ One‑third (1/3) of the members shall constitute a quorum at any meeting of the membership.
Article VI ‑ The Board of Directors
‑ The Board of Directors shall consist of a minimum of 4 members. The President of the Society shall
be a member
of the Board of Directors and shall act as Chairperson. In the event of a vacancy on the Board, the remaining Directors, even
if less than a quorum, shall fill the vacancy or vacancies for the unexpired term or terms by appointment.
‑ The term of the members of the Board of Directors shall be 1 year.
‑ There shall be no established regular meetings of the Board of Directors required by the bylaws other than the requirement
that at least one (1) such meeting will be held each calendar year. Special meetings of the Board of Directors may be called
by the President or by notice signed by a majority of the Board of Directors and notice thereof given to all Directors not
less than one (1) day prior to such meetings. These meetings may be held at any time or place agreed upon by the majority
of the Board.
Article VII ‑ Officers of the Society
‑ The officers of the Society shall be
are elected by the membership for a one (1) year term (sometimes when a Board of Directors is used, they are authorized to
elect officers ‑ this allows the membership to retain control through their election of the Board members. The President
should be an elected member of the Board ‑ other officers may come from the Board or from the membership). Note: It
is up to the individual club to determine if a Koi Dealer may be an Officer.
‑ Vacancy in any office shall be filled by Appointment by the Board of
for the unexpired term.
Article VIII‑ Election of the Officers & Board
‑ At a regular meeting in the month of October, the President will appoint a nominating committee composed of not less
than 2 members including a chairperson for that committee. The committee will meet prior to the December meeting and choose
a slate of candidates for officers (and/or Board of Directors) to be presented to the membership at the December meeting.
At that time the chairperson of the nominating committee shall present the slate of candidates to the membership. The President
will call for nominations from the floor. Upon close of nominations the President will call for a vote. This vote may be verbal,
by hand or by secret ballot. However, if two or more candidates are nominated for a particular office then the vote shall
be by secret ballot. Those candidates with the highest number of votes shall be declared elected by the President. In the
event of a tie, the President will call for another vote (run‑off).
‑ Prior to the January meeting, the President will appoint committees and chairpersons thereof. All elections or appointments are subject to the approval of those elected or appointed. The installation
of officers and announcements of appointments will be held at the January meeting.
Article IX ‑ Duties of Officers
‑ The duties of the President shall be
preside at all meetings at which he or she is present.
appoint all committees, with or without the assistance of the other officers for the current year and chairs for select committees
as necessary for the next year.
install the newly elected officers at the end of his or her term (or appoint
someone to do so).
call special meetings of the Society, committees. Board of Directors or any
other meeting which may be requested as outlined in the
case of any question or demeanor, while in office, the President is further
governed by Roberts Rules of Order.
‑ The duties of the Vice‑President shall be
1. To assume all duties of the President during
his or her absence or upon request by the President, plus other duties which may be assigned.
‑ The duties of the Secretary shall be
To keep all records of the meetings including
meetings of the Board of Directors.
To send out all notices of regular or special
meetings as deemed necessary by the
President or Board of Directors. Meeting notices
in the Society bulletin are
deemed to comply with the bylaws.
To see that each member receives a copy of the
‑ The duties of the Treasurer shall be
To collect and record all dues, initiation fees,
special fees, etc. paid to the Society
as a result of its activities plus all other
moneys due the Society.
To send out membership cards at the appropriate
times. Note: Such cards are not
valid unless signed by the President and/or Secretary.
To prepare and present at each regular meeting
a report of the receipts and
expenditures during the previous month.
To pay pre‑determined accounts as may be
authorized by the membership of the
Society and to pay those bills presented and
approved at each regular or annual meeting.
To prepare and submit all reports required by
any governmental agency.
‑ The duties of the club AKCA Director shall be per description on page 28.
Article X ‑ Committees
‑ There shall be standing committees and select committees. All committees other than standing shall be created by the
President as the need arises. All committee chairpersons shall keep a record of the proceedings and actions of their respective
committees as a history and to assist successive committee persons.
Article XI ‑ Approval & Amendments to the Bylaws
‑ These bylaws may be approved or amended by a vote of two‑thirds (2/3) of the membership present at any meeting
of the membership provided proper notice of said meeting is given, in writing, as specified in these bylaws. The full text
of the bylaws, or amendments thereto, which are proposed must be served upon each member at least five (5) days prior to the
meeting at which such bylaws or amendments are to be voted upon. Proposals for amendments to the bylaws shall be instituted
only by the Board of Directors or at least or more members.
Article XII Property rights of members
‑ The property of this Society is irrevocable; dedicated to the objects and purposes of the Society as outlined in Article
1, Section B of these bylaws. In the event of the dissolution of the Society,
its properties and moneys shall not revert to the possession of the membership but shall be given to another non‑profit
society or educational organization within Idaho and Washington which is to be chosen by the membership of the North Idaho
Koi Keepers and whose aims and purposes are similar to those of the North Idaho Koi Keepers. No part of any net earning or
assets of the Society shall inure to the benefit of any member or individual.
Article XIII ‑ Parliamentary Authority
‑ Robert's Rules of Order (revised) shall govern all proceedings of this Society providing they are not in conflict
with these bylaws.